Managed Print Services (MPS) Market Size, Share, Growth, and Industry Analysis, By Type (Print Management Software, Device Management, and Document Management), By Application (Small and Medium Enterprises (SMEs), and Large Enterprises) and Regional Insights and Forecast to 2034

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MANAGED PRINT SERVICES (MPS) MARKET OVERVIEW

The global Managed Print Services (MPS) Market size was USD 3.82  billion in 2025, is expected to rise to USD 3.97 billion in 2026, and is forecasted to reach USD 5.59 billion by 2034, expanding at a CAGR of about 3.88% throughout the period 2025-2034.

The Managed Print Services (MPS) market is evolving at a fast rate, attributable to increasing demand for inexpensive printing solutions and growing focus on sustainability. Managed Print Services (MPS) represent a suite of services offered by external providers to optimize and manage a company’s document output. The main components provided are needs assessment, selective or general replacement of hardware, and the service, parts, and supplies needed to operate the new and existing hardware. Companies are gradually implementing the system to manage their printing costs, streamline workflows, and decrease waste.

KEY FINDINGS

COVID-19 IMPACT

MPS Industry Had a Positive Effect Due to Adoption of Remote Work during COVID-19 Pandemic

The COVID-19 pandemic has caused huge disruption in the market due to the imposition of restriction on many industries. These strict rules had shifted towards a remote working system or adopting hybrid work models. These system shifts towards reduction of the use of office printing volumes which has directly impacted the market share. The pandemic has amplified the flow of digital documents that further helped in the market expansion.

LATEST TRENDS

Automation and Analytics and Sustainability Initiatives to Foster Market Growth

The current market trend going on presently is an increasing rate of sustainability initiatives. Several firms are steadily prioritizing eco-friendly printing practices. MPS providers are integrating sustainable solution goals and providing energy-efficient devices, reducing paper usage, and implementing recycling programs for consumables. In addition, there is a growing trend of leveraging advanced analytics and automation systems by the MPS solutions. This integration offers real-time monitoring of print activities, predictive maintenance, and detailed usage reports. They allow businesses to optimize performance and identify areas for further efficiency improvements.

• According to the U.S. Environmental Protection Agency (EPA), companies adopting print management programs reduced paper usage by 30%, saving nearly 360,000 tons of office paper annually in the U.S. (2023).

• The European Printing Association (Intergraf) reported that 42% of enterprises in Europe integrated cloud-based MPS in 2023, reflecting the shift toward digital-first workflows.

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MANAGED PRINT SERVICES (MPS) MARKET SEGMENTATION

By Types

• Print Management Software: This type of system includes software solutions, which assists managing and controlling printing across an organization’s network with features such as print tracking, user authentication, print job routing, and cost accounting.

• Device Management: This system highlights the management of physical printing devices including printers, copiers, and multi-function devices and it entails tasks including device monitoring, maintenance, supply replenishment, and troubleshooting.

• Document Management: It is the segment that deals with the digital side of printing and document workflow. It involves a solution for scanning document capture, storage, and retrieval and workflow automation related to printing and document processes.

By Applications

• Small and Medium Enterprises (SMEs): This segment is anticipated to expand due to escalating demand for the systems due to its ability to reduce operational costs and augment productivity without requiring high upfront investment.

• Large Enterprises: This segment is dominating the market, driven by the rising necessity of wide-ranging and compound printing solutions. These organizations usually have the financial and IT resources to implement comprehensive printing services and solutions to boost demand for the system.

MARKET DYNAMICS

Market dynamics include driving and restraining factors, opportunities and challenges stating the market conditions.

Driving Factors

Cost Efficiency and Optimization to Boost the Market Growth

One of the key reasons for market growth is raising demand for cost-effective and optimized solutions by end-users. MPS allows organizations to reduce printing-related expenses by optimizing printer fleets. It helps in managing consumables, and operational costs, such as energy consumption and paper waste. In addition, increasing focus on security is impelling market growth. Businesses need to ensure secure document management and printing with the rising of remote and hybrid work environments. MPS solutions integrate sophisticated security protocols including secure printing, encryption, and user validation. They permit safeguarding sensitive information and mitigating risks of data breaches. Moreover, increasing acceptance of subscription-based MPS pricing models is offering healthier financial planning with lower capital investment, bolstering market growth.

• According to the U.S. Government Printing Office (GPO), federal departments achieved a 25% reduction in print hardware costs after implementing MPS strategies in over 120 government offices.

• The National Association for Printing Leadership (NAPL) notes that 55% of medium-to-large businesses have adopted MPS to reduce energy consumption, leading to efficiency gains equivalent to powering 75,000 households annually.

Government Initiatives Enhance the Market Growth

Another growing factor for Managed Print Services (MPS) Market Growth is the rising growth of emerging markets in developing countries. These countries are extensively adopting the system due to SME growth and government digitization initiatives. Rising demand for efficient and reasonably priced document management owing to scaling of local businesses is propelling market growth. These developing regions are encouraging vendors offering low-cost and scalable solutions. In addition, government mandates for digital infrastructure and education are also amplifying the requirement for a centralized printing system.  Furthermore, rising internet penetration and IT literacy in countryside and semi-urban areas are thrusting demand for the solution. Local partnerships and language-specific solutions are giving MPS providers a strong grip in these high-potential markets.

Restraining Factor

Initial Setup Costs and Resistance to Change to Potentially Obstruct Market Growth

The limiting factor for market hindrance is the rising requirement of huge amounts for initial setup of the system. The initial investment in software, hardware upgrades, and implementation requires high expenses although MPS offer long-term savings. It is posing a barrier for small scale companies and the end-users who have restricted budgets. In addition, increasing complexity in updating the existing systems is hampering market growth. Transitioning to MPS requires changes in initial processes and workflow that meet resistance for employee and management, the need for retaining and adopting to new and advanced systems that cause delay full adoption and affect the perceived value of MPS solutions.

• The International Trade Administration (ITA) highlights that 28% of small enterprises in the U.S. face barriers to adopting MPS due to high upfront infrastructure and service contract costs.

• According to Intergraf, 34% of businesses reported concerns over cybersecurity risks in networked printers under MPS, slowing adoption in regulated industries.

Integration of Cloud Printing and Rising Digitalization of System to Create Opportunity for the Market Growth

Opportunity

One of the significant opportunities for increase in the Managed Print Services (MPS) Market Share is raising incorporation of the system with digital transformation. The solution enables flawless addition with AI-driven analytics to print workflows. It offers prediction for maintenance requirements and reduces downtime by improving operational efficiency. Rising exploitation of IoT-based devices allows for real-time monitoring and mechanized supply replenishment, reducing administrative burdens.

In addition, escalating inclinations towards cloud printing is presenting great options for market expansion. The growing remote work has amplified demand for cloud-based printing solutions, fostering market growth. It allows employees to print documents securely from any location, further extending the capabilities of traditional MPS.

• According to the U.S. EPA through Project Drawdown data, producing recycled paper emits on average ~15% fewer CO₂ emissions per metric ton compared to using virgin paper—indicating significant emissions savings when switching to MPS-enabled recycled paper systems.

Rising Concerns about Data Security and Privacy Could Be a Potential Challenge for Market Growth

Challenge

The market is facing several challenges that are hindering market growth are the rising concerns over data security and privacy in industries dealing with sensitive and confidential information. Several multifunction printers (MFPs) have internal hard drives that can store scanned documents and print data. In addition, some MPS involving cloud-based managements or direct printings to cloud-connected devices are impeding market growth.

The security of the data transmitted to and stored in the cloud is vulnerable to cyber attacks, further hindering the market growth. Additional resources are required for training and change management during the transition, which increases extra charge on the companies, thus hampering market growth.

• The National Institute of Standards and Technology (NIST) states that 27% of enterprises face compliance challenges with data security protocols in MPS, especially under HIPAA and GDPR regulations.

• According to Intergraf, 31% of companies reported difficulties in transitioning employees to digital-MPS workflows, highlighting change management as a key challenge.

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MANAGED PRINT SERVICES (MPS) MARKET REGIONAL INSIGHTS

• North America

North America is the dominating region in this market, driven by numerous enterprises that are swiftly transitioning to cloud-managed print environments. The United States Managed Print Services (MPS) Market is the top market in this region due to key providers recovering their offering with zero-trust architectures and integrating with firms’ identity management systems. Government and education sectors are enthusiastically implementing the solutions to ensure conformity and operational efficiency among tight budgets.

• Europe

Europe is witnessing substantial market growth, caused by imposition of environmental regulations and carbon neutrality goals that influence the adoption of sustainable print strategies. Various countries are deploying the system for energy-efficient print infrastructures with increased emphasis on recyclable supplies and low-emission printing hardware. Rising hybrid workplace solutions are boosting demand for MPS for connecting home and office print environments firmly and effortlessly.

• Asia

Asia Pacific is expected to grow at a fastest rate due to rapid digitalization across various countries. Growing government initiatives following smart office environments is thrusting market growth. Local enterprises and multinational corporations are spending on managed services to augment print asset management, decrease IT workload, and optimize document workflows, boosting demand for the solution. Inexpensive models and on-demand support service, particularly attractive to SMEs businesses, boosting market growth.

KEY INDUSTRY PLAYERS

Key Market Players Shaping the Market through Funding in Research and Development and Market Strategies

The major market players are investing a lot of amounts in R&D to broaden their product portfolios, to spur further market expansion for MPSs. Participants in the market are also undertaking various key developments to expand their footprint. Significant market developments for instance contractual agreements, increased investments, new product lunches, and collaboration with other organizations are applied by the participants.

• Xerox Corporation (USA): According to the U.S. GPO, Xerox supported over 1.2 billion pages annually under federal managed print contracts, helping agencies reduce paper consumption by 33%.

• HP Inc. (USA): The EPA reports HP’s sustainability-led MPS initiative helped recycle more than 107,000 tons of print cartridges and hardware globally in 2023.

To grow and thrive in a very competitive and growing market environment, competitive and growing market environment, competitors in the market providing affordable products. One of the main business method producers’ uses in the market to benefit customers and expand the market sector is local manufacturing to cut operational costs.

List Of Top Managed Print Services (Mps) Companies

• Xerox Corporation (U.S.)
• HP Inc. (U.S.)
• Lexmark International, Inc. (U.S.)
• Canon Inc. (Japan)
• Ricoh Company, Ltd. (Japan)
• Konica Minolta, Inc. (Japan)
• Kyocera Corporation (Japan)
• Toshiba Corporation (Japan)
• Sharp Corporation (Japan)
• Epson (Japan)

KEY INDUSTRY DEVELOPMENT

May, 2025: Xerox announced its partnership with TechTalk Series E1 to intensify solution-selling skills and accelerate channel uptake of predictive-analytics features. The programme aligns partner marketing with Xerox’s post-acquisition collection, position resellers to cross-sell enhanced A4 colour and cloud print services.

REPORT COVERAGE

The Managed Print Services (MPS) Market is poised for a continued expansion driven by the increasing cost efficiency and optimization and expansion of emerging markets and government support. Despite challenges, which include initial setup costs and resistance and rising data security concerns and privacy, the market is expanding significantly. Key industry players are paying attention to funding a lot of money on R&D activities and providing affordable products. With the incorporation of digital transformation and shift toward cloud printing are offering great avenues for market growth.